PYO Minutes from Meeting on Feb. 4, 2009

 

Members in attendance:  Gary Przybylski, Diane Przybylski, Todd Gutzman, Keith Jensen, Mitch and Sharon Brabender, Kelly VanLanen, Chris Karcz, Wayne Kaczrowski, Tina Watermelon, Rich Hunkins, Gary Naparalla, Ted Matuszak, Mark Wichmann, Jay Robaidek, Tom Rentmeester, Bill Higgins, Anne Peterson, Jill Davis, Scott Vandehei, Al Halla, Steve Armstrong, Pat McDermid, Kevin Bliese, Bill Bogucki, Jeff Williquette, Tracy Budz, Tim Sheedy, Jim Kaczrowski, Dan Lawniczak, Bruce Reinhard

 

Secretaries Report:  was read. Motion by Gary N. to accept, seconded by Tina W.  Motion carried.  

 

Treasurers Report:  was read. Softball and baseball registrations are now coming in.  Basketball expenses and income are in.  Good results.  Both tournaments made about the same amount per grade.  The girl’s weekend had one extra grade running (3rd boys).  Motion by Tina W. to accept, seconded by Todd G.

 

Scholarship Applications: Diane P. will get the applications to the schools.  Volunteers for the selection committee were taken.  Chairperson is Gary Naparalla, Members are: Bruce Reinhard, Sharon and Mitch Brabender, and Jay Robaidek.  In March we will decide how much money the committee has to work with.  The applications are due back to the school March 30. The committee will meet, make the selections and report back to the school by May 1. 

 

Basketball: Diane submitted and got approval for 2010 dates from the high school and middle school.  No commission volunteers have come forward.

 

Softball and Baseball:

Names submitted at or before the meeting:

Softball

10 and Under -  Ted Matuszak and Bill Bogucki assisting

12 and Under –  Traci Budz

                        Tim Sheedy

14 and Under -   Gary Przybylski

16 and Under -   Tom Rentmeester

18 and Under -   Kevin Bliese

 

Baseball

Age 7 Open

3rd grade (age 8) Todd Stiede

Age 9 Terry Brockman

Age 10 Boyd Zastrow

5 grade (age 11)  Wayne Kaczrowski and Derek Dorn for second team if needed

Age 12 Open

Age 13 Ron Saari co-coach with Don Kisela

14 Pat McDermid

     Dan Lawniczak

15 Jessie Lardnois and Chris Thompson (working together)

 

Selection of lead coaches by the board was conducted after the general meeting.  Results – Pat McDermid – lead for 14 Tournament Team, Dan Lawniczak – 14 League Team.  12U Girls team lead postponed to March meeting.

 

Kevin Bliese will reserve the diamonds for the summer tournaments.  Boys – July 17-19, Girls – July 23-26, Boys – July 31, Aug 1-2.

Discussed fee changes for the tournaments.  Softball – Proposed $275 for 12 – 18, $225 for 10U.  Baseball – Proposed $275 for 14 and Up, $225 for 9-13, $125 for 7 and 8.  Approved.

 

New Business:

1. By Law Change Proposals:

Further Discussion and Votes will be taken on these proposals at the March 4 meeting.

 

Number of Tournaments

Currently the number of tournaments that the PYO will pay the entry fee for a sponsored team is not in the operating policies.  Our practice has been 7 paid tournaments plus the Pulaski Tournament per team.  This year, the recommendation to coaches was to limit the paid tournaments to the same number as the grade level with a max of 7. 

  1. Proposal to add an Operating Policy: The number of PYO paid tournaments for each sponsored basketball team will be limited to the corresponding grade number with a maximum of 7. 
  2. Proposal to add an Operating Policy: For baseball and softball, the PYO will pay one league team fee for each age level that has an area league and up to 5 tournaments per sponsored team.
  3. Alternative is to make these the new standards but not add an Operating Policy.

 

Academic and Code of Conduct Standards

Currently the operating policy indicates that WIAA rules apply to all PYO athletes. 

In addition to the WIAA, the Pulaski schools have more restrictive rules in place for code of conduct and also grades at the Middle School level.

  1. Proposal to change the Operating Policy to:  WIAA rules and local school athletic policies apply to all PYO athletes. 

 

Dates of Coach Selection

The Operating Policy currently lists August as the month for basketball coach submittals and vote in September.  Based on this year’s experience with team selection and tournament registration, this is early enough.  No proposed change.

 

The Operating Policy currently lists February as the month for baseball and softball coach submittals and vote in March.  Based on limited tournament registration availability, the proposal is to move these dates up.

  1. Proposal to change the Operating Policy to: Coaches names for Softball and Baseball are to be submitted at the December meeting with vote taking place at the January meeting.
  2. Alternate proposal – change dates to November and December.

 

Dates of Tryouts

Currently the dates for tryouts for each sport are not in the Operating Policy.  For basketball, the teams were supposed to wait until after Nov. 1.  For the older grades in softball and baseball, the tryouts must wait until after the WIAA season is complete for those sports.

  1. Proposal to change the basketball tryouts to no earlier than Oct. 1.  Proposal to change the softball and baseball tryouts to no earlier than April 1.  This could be made an Operating Policy but it is recommended that they just be made our new standards.

 

Number of Times Allowed to make Constitution and Operating Policy Changes

Our constitution calls for an annual meeting in Feb. to address these matters.  There was discussion on a proposal to be able to make and vote on changes multiple times a year.  The Treasurer indicated that he believed having this provision would violate the state and federal codes regulating our organization.  This matter was tabled.  Non Constitution and Operating Policy changes can be made at regular monthly meetings.

 

Membership Fees

Article III of our constitution reads:  Membership is gained by purchasing a Pulaski Youth Organization card for $10.00 per family.  This is a one time fee only.

  1. Proposal to change the constitution to:  Membership is gained by purchasing a Pulaski Youth Organization card for $10.00 per family.  This is a one time fee only.  An annual, per sport, per child fee may be assessed.  This fee will be reviewed and set annually at the start of the season for each sport.

 

 

 

2. Nominations of Officers: 

President:  Gary Przybylski

Vice President: Todd Gutzman

Secretary: Diane Przybylski

Treasurer: Rich Hunkins    (After the meeting, Tressa Dorn expressed interest in this office as well).

Elections will be held at the March meeting.

 

Plan Ahead –

In March, we will take nominations for new board members.  These are 2 year terms and you are required to attend at least 2/3rds of the PYO meetings to be a board member.  We will be electing 3 or 4 board members this year.

 

Motion made by Jay R. and seconded by Todd G. to adjourn.  Motion carried. Next meeting Mar. 4 at 7:00 pm in Social Studies Resource Room at the high school.

Diane Przybylski                                     gdprzybylski@netnet.net