PYO Minutes from Feb. 5, 2010

 

Members in attendance:  Gary Przybylski, Diane Przybylski, Todd Gutzman, Rachel Johnson,  Jay Robaidek, Tina Watermelon, Wayne Kaczrowski, Tressa Dorn, Kevin Bliese, Steve Kestley, Tom Rentmeester, Jon Lemin, Maureen Marohnic, David Olson, Terry Brockman, Steve Armstrong, Lori and John Heinz, Jim Kaczrowski, Bob Kapla, Darren Laskowski, Tom Rentmeester, Todd Stiede, Jeff Williquette, Jeremy Johnson, Steve Armstrong, Steve Sorenson, Cara Lukasik, Dave George, Chad Bergemann, Bill Higgins, Jon Lemin, Pete Hermes, Lisa Hermes, Tracy Budz, Stacy Van Lanen, Maureen Marohnic, David Olson, Melissa Brockman, Chris Karcz.

 

Clubs Choice:  Presented their fundraising options and provided samples.

 

Sec Report was read: Todd G. motion to accept, 2nd by Kevin B., Motion carried.

Treasurers Report was read: Motion by Todd G.., 2nd by Tom R.  Motion carried.

 

American Legion Baseball Proposal: Brett Zavarnik presented a proposal for a $500 donation for the JV and Varsity boys Summer league to purchase helmets, bags, t’s and balls.  He is running free youth clinics on Sundays from 3-4 and a 9-15 year old clinic on March 20.  Jay Robaidek made a motion and Bob Kapla seconded to bring this donation to a vote in March.

 

Baseball/Softball:  Tournaments:  Boys July 16-18 (9U, 10U, 13U), Girls July 22-25, Boys July 29-Aug. 1 (11U, 12U, 14U 7-8’s)

Tressa made announcements about concessions.  Coaching clinics and DVD’s are being prepared for baseball.  Clinic is set for March 15, 6:30-9:30 at the field house.  The Optimists described changes to their program including coach pitch starting in 2nd grade and a longer season.   Because there are several conflicts with the PYO teams a committee was proposed to work out the differences. Volunteers for the committee are:  Bob Kapla, Steve Sorenson, Terry Brockman, Brett Zavarnik, Joe Sommers, Chad Bergemann, Tina Watermelon, Jim Kaczrowski.

 

Softball: Discussion on socks.  Order by team, players pay for them.

 

Basketball:

Girls Commission for the next two years is Mary Higgins.

 

Officer Nominations:

Treasurer: Jay Robaidek and Bob Kapla nominated Tressa Dorn

Secretary: Jay Robaidek and Bob Kapla nominated Diane Przybylski

Vice President: Jay Robaidek nominated Todd Gutzman

President: Bob Kapla nominated Gary Przybylski

 

Bylaw Changes:

Some issues were discussed that are not moving forward for a vote due to lack of a motion:

Specifying in the bylaws how teams will be divided. – Kept as a review each year.

A list of board duties. – One duty is moving forward for a vote.

 

The items moving forward for a vote in March are:

 

Motion by Chris Karcz and seconded by Steve Sorenson to bring to vote:

Article 7 

            2. PYO participants, girls and boys, must play in their age group with girls playing on girl’s teams and boys playing on boy’s teams.  Tournament rules determine the maximum age or grade a player can be to participate on a team.

                        a. Basketball – teams are grade specific.

                        b. Softball – age group is determined by age as of Jan. 1.

                        c. Baseball – age group is determined by age as of April 30.

A younger player (by age) may play with his or her grade peers even if it is at a higher age level.  A player older than the age cut off must play with their appropriate age group regardless of grade level.

 

Players may be asked to move up to a higher grade or age level if there is an inadequate number of players at that age level to make a full team.  Players may request to move up to a higher grade or age level by making a formal request to the PYO board.  There must be room on the roster of the requested team before the request will be considered and no older players can be cut to make room.

 

Motion by Tina W. and seconded by Wayne K. to bring to vote:

Add to Board Of Directors Duties: Develop an annual per sport budget.

 

Motion by John H. and seconded by Tina W. to bring to vote:

Change the per sport fee to $25 per child per sport season with a family maximum per family fee of $75 per sport season.

 

New Business:  Need to check with Buildings and Grounds committee regarding possible changes to the proposed fee structure prior to considering additional donations to the schools.

 

Todd G. made a motion to adjourn.  Jay R. seconded.  Motion carried.